Token & Incentive Accounting Templates

Between 2010 and 2013, Washington State University collected data and provided education at 15 pilot markets participating in a Wireless Technology Project. The project was funded by a USDA Specialty Crop Block grant through the Washington State Department of Agriculture. The team worked with the Anacortes Farmers Market (AFM) and their CPA (Sheri Muntean CPA PhD) to create training tools and a series of templates that facilitated Markets’ ability to take food stamps/EBT cards, incentives, and Debit/Credit cards.

The Farmers Market Vendor Token Return Form template tracks tokens, incentives and daily sales information collected from vendors at the end of the Market day.

The Token Accounting Spreadsheet template facilitates the recording of vendor information from the Paper Forms (above), token counts, and card-machine batch-reports. It allows results to be reconciled against accounting records, expedites check writing to vendors and protects against errors and irregularities.

The AFM, working as the Skagit Valley Farmers Market Coalition, continues to maintain and develop these materials. Training materials for the use of these forms will be posted here soon. If you have questions, please contact Sheri Muntean CPA PhD at sheri@shamballacentre.com.

Washington State University